Practical report: imds professional assists customer in initial entry of IMDS data

Our customer supplies vehicle accessories to a major automobile manufacturer. These accessories comprising various components for different vehicle types and models had to be entered in IMDS for the first time. The assignment it was required to create basic modules for material data sheets (MDS) for the individual components in IMDS, so that up-to-date data could be transmitted to the customer. Additionally, it was required to prepare the employees for handling IMDS, so that they might be able to create, update and transmit MDS on their own in future. Since the company was so far not familiar with the system and its rules it was looking for a project partner.

imds professional took over this project, set it up at the customer's site in cooperation with the Project Manager and supervised it for four months. Within the framework of a service contract all the components were entered in IMDS for the first time after which the employees were trained. "We required a service provider for the creation of material data sheets in order to lay the foundation for a very intensive training after which we might be able to continue the work on our own", explains the Project Manager. "In imds professional, we have found exactly the right partner for the job."

Our service consisted of the following assignments:
Creation of six basic modules for 1,800 MDS, data entry, supplier management and testing. In detail, this meant that the imds professional first requested the suppliers to provide the data on the materials used as material data sheet or semi-finished material data sheet. Based on these, the six MDS basic modules were generated, which were in turn adapted to the respective vehicle type (weight). Bearing in mind the vehicle model, the language of the country and the MDS for the individual accessory parts with the corresponding article codes were then created. In addition to the request for data (by email), supplier management also involved issuing two warnings. If an MDS was rejected, our offer had a provision for requesting the suppliers to correct it within a specific time limit.

We tested the MDS on three levels: according to IMDS rules and guidelines based on the parts lists and drawings, according to statutory basic substance conformity based on Annex II of Directive 2000/53/EC (End-Of-Life Vehicle Directive) regarding restricted basic substances and GADSL (restricted use of lead, mercury, cadmium and six-valency chromium), as well as according to REACH relevant basic substances based on the candidates list stored in IMDS. If basic substances of concern were found in an MDS, our customer was supposed to be immediately informed about the affected component.

In the data specified by the suppliers, there was no cause for worry as they were complete and satisfied the statutory requirements. However, a few suppliers had to be warned multiple times for not adhering to the time limits for disclosure for various reasons. "All in all, everything went off smoothly and we were very satisfied with the service and communication with and by imds professional", said the customer's Project Manager. "Our first project with IMDS could not have gone off better".

We would be happy to assist you too with similar projects. Just call us or write an email.

Your contact person:

Frank Kulakowski

+49 6083/91 30-32


Waschweg 3, 61276 Weilrod, Germany 
Tel: +49 60 83.91 30-30
Fax: +49 60 83.91 30 930


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